This Privacy Statement (“Statement”) describes the online privacy practices for this website maintained by Xerox Business Services, LLC (formerly Affiliated Computer Services, LLC), (“Xerox Business Services”). It also describes our privacy practices related to certain personal information that Xerox Business Services receives in the United States from the European Union and Switzerland (see the “Safe Harbor” section below).
By using our sites you agree that your use is subject to the terms of this Statement and you consent to the collection, use and storage of your information by Xerox Business Services in accordance with this Statement and as may be more specifically explained on each website. Xerox Business Services may change this Statement at any time and will display the changes here in the form of a new Statement. Because your use of this website after changes have been posted indicates your agreement with those changes, we encourage you to visit this Statement on a regular basis. If you are not comfortable with using this website in accordance with this Statement, please exit immediately.
You may have accessed this Xerox Business Services website as a result of a link from another Xerox Business Services site. This Statement applies to all Xerox Business Services websites linked to this site except where more specific information is provided on the linked site with respect to the collection, use and storage of personal information.
What Personal Information May Be Collected
Xerox Business Services may collect personal information about you when you use our websites; place orders for products or services; request information such as quotes, newsletters, promotional materials or services from Xerox Business Services; participate in surveys or promotional activities; seek information about employment opportunities or apply for a position; or participate in other activities on our sites. The personal information we collect may include name, physical address, telephone number, email address and other personal information that you choose to provide. For certain activities, such as when you order a product or service, we may ask for your payment card information, driver’s license number, social security number or equivalent national identification number and date of birth. If you express an interest in employment with Xerox Business Services, we may ask you to provide your resume/CV and other relevant information.
We do not require you to provide your Social Security Number on our site unless a secure connection is used or the SSN is encrypted. We also do not require you to enter your SSN to access our sites without requiring additional authentication.
How Personal Information May Be Used
The information we collect may be used to facilitate your use of our site and improve the operation of the site; respond to and fulfill any requests you make for products, services or other support from Xerox Business Services; communicate with you about the products, services and promotional offers available from Xerox Business Services or our business partners. We also may use the information to implement terms and restrictions associated with purchases you make or separate contracts you enter into with Xerox Business Services, if any. Finally, if you express an interest in employment opportunities with Xerox Business Services we will use any information submitted, such as a resume/CV, to evaluate candidates for employment purposes. Other uses of information may be evident from the particular site or point at which we collect the information.
Xerox Business Services will retain personal information collected for as long as it is needed to fulfill the purpose for which the information was collected or as required by applicable law.
Sharing of Personal Information with Third Parties
Xerox Business Services will not sell or give your personal information to third parties for their use for purposes unrelated to Xerox Business Services without your permission, except as noted in this Statement or on our websites.
Xerox Business Services may share personal information about you with our subsidiaries and affiliated companies. We also may share personal information with our suppliers, contractors and agents who perform functions on our behalf, with other third party business partners, or in connection with products and services offered by Xerox Business Services or a request made by you. On occasion when Xerox Business Services transfers personal information to one of those third parties for purposes of responding to a request from you, that third party may need to furnish the information to an unaffiliated party for further assistance.
From time to time Xerox Business Services or our business partners may send you marketing communications regarding products and services that can be purchased directly from Xerox Business Services. For some communications you can choose to receive them or opt-out by using the checkbox on the web form. If you receive marketing communications from Xerox Business Services and wish to discontinue them, please contact the sender as identified in the email or you may contact Xerox Business Services through the Xerox Business Services website.
To protect the personal information we receive, Xerox Business Services uses certain security measures designed to guard against the loss, misuse and alteration of that information. It should be recognized, however, that we cannot guarantee that transmission of data over the Internet will be absolutely secure. Due to the open nature of the Internet the information you provide may be in environments that do not have adequate security measures and may be accessed and used by persons other than those intended. As a result, while protection of your personal information is important to us, Xerox Business Services is not able to ensure the security of information you transmit to us and you assume the risk of any third party obtaining that information. Upon receipt of your information Xerox Business Services will strive to ensure its security on our systems.
Xerox Business Services may use Social Security Numbers in connection with the sale or licensing of products and services. We use security measures designed to protect the confidentiality of the SSNs while in Xerox Business Services’ possession and control. No unlawful disclosure of SSNs is permitted. Contracts with clients, suppliers or other third parties may contain additional requirements relating to the protection of SSNs. Xerox Business Services will comply with all applicable laws relating to the use, access and disclosure of SSNs.
Links to Other Websites
Our websites may contain links to other sites, not maintained by Xerox Business Services. If you choose to access those sites, please review the privacy statement applicable to each site. The links to other sites are made available as a convenience to you and Xerox Business Services is not responsible for the privacy policies and information collection practices of those sites.
Xerox Business Services Client Web Sites
In the course of providing services to its clients, Xerox Business Services may operate websites for certain clients that involve the collection, use and retention of personal information. For example, if you are a health plan member, health plan provider, a patient or other individual who does business with an Xerox Business Services client, Xerox Business Services may collect, use and maintain personal information in order to provide you with services on behalf of the Xerox Business Services client. Those activities are conducted by Xerox Business Services under a contract between Xerox Business Services and the client. This Statement is not intended to modify the terms of the contract between Xerox Business Services and the client. If you have questions about the handling of your personal information that are not addressed on the specific website through which Xerox Business Services conducts those activities on behalf of the client, please use the contact information listed on that site or communicate with the Xerox Business Services client.
Xerox Business Services has employees, clients and suppliers in many countries around the world. The management, operational and technical processes and systems used by Xerox Business Services may involve transfer of information across borders. For example, personal information that Xerox Business Services obtains may be sent to systems outside the country in which you initially provided the information, and it may be processed and stored in a different country, including jurisdictions that may not have data privacy laws that provide protection equivalent to such laws in the country in which you reside. By your use of this site you consent to the transfer of your personal information outside of your country to any other country. Regardless of the location from which you provide your personal information to Xerox Business Services through its websites, Xerox Business Services will take steps to handle it in a secure manner in accordance with this Statement and all applicable laws.
Xerox Business Services does not market its products or services to children under thirteen years of age and does not wish to collect personal information from children.
Please direct any questions you might have about this Statement to the Xerox Business Services Chief Information Security Officer at firstname.lastname@example.org or you may direct your communications to::
Xerox Business Services Information Security
2828 N. Haskell Avenue, Bldg. 5
Dallas, Texas 75204
Xerox Business Services complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce with respect to certain personal information that Xerox Business Services receives in the United States about individuals in the EU and Switzerland (“European Personal Information”). Specifically, Xerox Business Services may receive and process European Personal Information about client contacts and other visitors to this website who purchase, or may purchase, products or services from Xerox Business Services on behalf of their companies (“Client Contact Data”). Xerox Business Services handles such Client Contact Data in accordance with the purposes of use and other descriptions in this Privacy Statement.
Xerox Business Services also receives certain European Personal Information about client employees, beneficiaries, dependents, customers and others in connection with the provision of information technology, business process management, and related services to our clients (“Client Controlled Data”). Xerox Business Services acts as a data processor with respect to the handling and processing of the Client Controlled Data, and in accordance with our client’s instructions. Xerox Business Services has no contractual relationship with the individuals concerned.
Individuals with questions about Xerox Business Services’ handling of their Client Controlled Data should first contact the Xerox Business Services client involved. Questions about Client Contact Data or other concerns may be directed to Xerox Business Services as per the Contact Information in the section above. Or, if the individual’s questions cannot be answered directly, such persons may contact their local data protection authority for further information. More information about the U.S. Department of Commerce Safe Harbor Program can also be found at http://www.export.gov/safeharbor/.
This Privacy Statement was last updated on June 20, 2012.